Table of Content
At Atlassian, it’s our company intranet and helps every single team get their work done. Confluence is our heart and soul – where teams work together on projects, blog about important company updates or announcements, and even automate all of our financial reports. Add the space blueprint definition and a wizard with one page. Note that the category is an optional attribute, which essentially adds a label to all spaces created via this blueprint. This will show an "Examples" category listed in the space directory with all the spaces created with our example space blueprint. You can then use the Labels List Macroto create a list of those labels to make it easy for visitors to your space to find the content relating to each of those topics.
You can find a full list of Confluence templates here. The Product roadmap template will guide you to communicate details about the work your team is doing over the course of the next year. Set up Confluence Cloud Get the high-level details you need to set up your Confluence Cloud site in order to meet your team's needs.
Marketing
Many teams find it helpful to put a link to theirJira Service Desk, which the growth team does on the right side of their page in the image below. Jira Service Desk is service desk software that lets IT service teams track, manage and resolve requests. The space shortcuts highlighted in the image below are critical to navigation for both our team and our entire organization. It’s easy to find our team’s roadmap, quarterly goals, meeting notes, important files, and decisions. You can even link to the work that’s not in Confluence like tasks that are tracked inJira Software or Trello. The homepage gives a snapshot, and the shortcut links make it easy to dive deeper into those pages.
Spaces created with a blueprint come with a ready-made overview populated with useful macros and sample content specific to the blueprint's use case. You can use the Content Report Table Macroto create a table of contents for your space. In this step, you will define your space blueprint and have a simple create space dialog wizard. The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. Kickass confluence instances are easy to use, easy to navigate, easy to maintain, useful across a variety of teams, personalized for the user, and, critically, nice to look at.
Knowledge base templates to empower your ITSM teams
Just as ateam calendarhelps those visiting your team space understand what you are up to, using a roadmap planner or a team calendar is helpful for tracking your project’s important deliverables and milestones. You can also track deliverables in Jira Software, which helps everyone understand just how the projects are going. You can either embed the calendar in the space, or link to the page .
In this post, we’re going to give you the tools to create Confluence spaces like a pro, plus real-life examples of how you can structure your team and project spaces to get the most out of Confluence. The Status Macrodisplays a colored lozenge that is useful for reporting project status. You can choose the color of the lozenge and the text that appears inside the lozenge. Reload your plugin and you should be able to see two additional fields, Description and Heading in the dialog wizard and have it passed through to the created space home page. During the creation of your new space, you might want to ask the user for some information in the create dialog. In our example here, we will add a space description field.
By team function
Embed online videos, slideshows, photo streams, and more, directly into your page with the widget connector macro. This could be your team’s mission statement or a brief description of the kind of work you do. If you’d like, you can put this information in an info or note panel to make it pop on the page.
Refined allows you to organize spaces into categories, which sit in a top navigation menu on your site’s homepage. From product requirements to marketing plans, create it all in Confluence. We’ve got a template that’s a perfect fit for your project. This can be useful if most people will be reading, rather than creating, pages in your site.
Anyone on the team can quickly see who we are and what our teammates are currently working on, and also gain an understanding of important upcoming deliverables. Use the Favorite Pages Macroto create a list on your home page of all the pages you've saved for later, so you can easily navigate back to any of them. You can connect Confluence to any Jira application, including Jira Software and Jira Service Management. This example shows how to convert wiki markup to storage format.
If your site is public, you'll also need to make sure anonymous users have permissions to view the space, otherwise anonymous users will be directed to the dashboard instead. Use the recently updated macro to display a list of content that has been updated most recently. You can adjust the macro settings to display content from the current space only, or from related spaces as well. Use the livesearch macro to add a search box to the overview, then adjust the macro settings so the search only returns results from the current space. Use the user profile macro to display a short summary of a specific Confluence user, including their profile photo, role, and contact details. If it's important for your visitors to know about the latest changes to your space, you can use the Recently Updated Macroto display a list of the most recently updated content.
We will also add a custom heading field to display it on the space home page. Start sites if you want users to log in and begin at a specific site. View permissions to define who can see what content on a site, category and layout content sections. Start sites allow you to set home pages according to users or user groups. So when members of Arctic Rim’s IT team log in, for example, they could be automatically directed to their IT team space homepage.
Typeand the beginning of the macro name, to see a list of suggested macros. If your Confluence site is connected to a Jira application, you can both create and display your Jira issues without having to leave Confluence using the Jira Issues Macro. You can connect Confluence to any Jira application, including Jira Software and Jira Service Desk.
Team, project and personal spaces are common starting points. Easily update your teams on project status using Confluence and Jira data. Because the Pages section of the space sidebar displays children of the space overview, it may not display the same pages that it did before. Into the editor, then use the arrow keys to browse the list of suggested macros. When you find the one you want to use, hit enter to select it.
But all of these good things only happen if users, well, actually use it. To use a template to create a space overview , you’ll need to create a new page from the template first, then publish to the space, and then set it as the space overview. Use the task report macroto keep track of all tasks assigned to you, and tick them off as you finish them. If creating an overview from scratch is intimidating, you can use a template instead. To do this, you’ll need to create a new page, publish it in the space, and set it as the space overview. Share your timezone and links to Slack channels, email aliases, or other contact details your team uses so visitors can contact you with questions or feedback about your team’s work.
Navigation modules for content you want users to have immediate access to. These are prominent, one-click links with an accompanying icon or photo and a short description. Arctic Rim began with a bunch of spaces, which were spread throughout their Confluence. Some of these spaces fit together under a category. For instance, a dev-ops space, a development space and a systems space all fit neatly under the IT category. Content marketing, channel marketing, and product marketing spaces all fit neatly under the marketing category.
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